Automated Procurement
Fully automated purchasing with multi-level approval workflows, email-based PO dispatch, supplier automation, accounting receipt notifications, and complete audit trails. From the moment a purchase request is created to the moment goods are received and accounted for — procurement that runs itself.
Purchase Order Creation
Create detailed purchase orders with line items, quantities, unit pricing, and supplier linking. The PO system supports multiple item categories, notes, and priority levels for rush orders.
Line item creation with description, quantity, and unit price
Supplier directory with contact details and history
Purchase category tagging for spend analysis
Priority flagging for urgent procurement needs
Draft mode for incomplete POs that need further details
Employee-level purchase request submissions
Multi-Level Approval Workflows
Configure approval chains that match your lab's authorization policies. Token-based approval links let managers approve orders via email — no login required. Multi-level chains ensure proper oversight at every spend threshold.
Token-based email approval links — no platform login needed
Multi-level approval chains with configurable thresholds
Approval/rejection with required comments and reasoning
Automatic escalation when approvals are overdue
Approval history with timestamps and approver identity
Parallel and sequential approval chain configurations
Automated PO Email Dispatch
Once a PO is approved, it is automatically emailed to the supplier via n8n webhook integration. No manual copy-paste, no forgotten emails — the supplier gets a formatted PO instantly.
Automatic PO email to suppliers on approval
Rich email formatting with PO details, line items, and instructions
n8n webhook integration for reliable email delivery
Email delivery confirmation tracking
Resend capability for failed or undelivered emails
Supplier Automation
For supported suppliers, Leveonn can automate the entire ordering process. Approved POs trigger external automation services that place orders directly in supplier portals — removing human intervention entirely.
Automated order placement via external automation service
Supplier portal automation using Playwright browser automation
Configurable supplier automation rules per vendor
Fallback to manual processing when automation is unavailable
Automation status tracking with success/failure reporting
Accounting & Notifications
When goods are received, automatic notifications alert accounting for invoice processing. Slack notifications keep the team informed at every status change. Complete visibility from request to payment.
Goods received confirmation with date and quantity tracking
Automatic accounting notification on receipt
Slack webhook notifications for approvals, rejections, and status changes
Configurable notification channels per event type
Email notifications for out-of-platform stakeholders
Activity Logging & Audit
Every action on every order is logged. Status changes, comments, approvals, rejections, dispatches, and receipts — all timestamped and attributed to the user who performed them.
Comprehensive activity log per order with full action history
Comment system for team communication on specific orders
Status change audit trail with before/after states
Export-ready audit data for compliance reporting
Filterable activity feed across all orders
Views, Filters & Reporting
Switch between Kanban board and table views. Sort, group, and filter orders by any field. Track spend by supplier, category, department, and time period for procurement analytics.
Kanban view with drag-and-drop status transitions
Table view with multi-column sorting and inline editing
Advanced filtering by status, supplier, date range, and amount
Grouping by supplier, category, or status for batch review
Spend analytics by supplier, category, and time period
How it works
The typical workflow from start to finish.
See Automated Procurement in action
Every feature is live and production-ready. Let us walk you through how it fits into your lab.